* OPTIONAL: Approved Driver Vehicle Policy

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1) Interns who purchase their own vehicle.

The Honda is not on commercial insurance so therefore we cannot provide a taxi service or eco-tourist driving tours. This is why we strongly encourage interns to purchase their own car and give the following incentives: 

(We strongly encourage interns to purchase their own vehicle. Though, the director’s Honda CRV is always on the property, we cannot use it for any commercial use. As fun as it would be, we simply cannot use the  Honda for eco-tours of the island nor can it provide a communal car service. Having their own vehicle makes getting around easier for the intern, but it also helps the community. We offer the following incentives to interns who buy their own car:) 

  1. Eco-Tours Income. Many community members want to see the attractions of Hawaii but don’t have the budget to rent a car. To support interns who purchase their own vehicle in providing an informal eco-tourist service, we have created a Hawaii Eco-Driving Tours Price Guideline for Interns with their own VehicleBy offering volunteers and ecotourists rides, interns can receive donations and gas money to enjoy all the wonderful attractions of Hawaii! on their days off by taking volunteers and ecotourists on social or personal trips.
  2. Priority Status for Approved Drivers who own their own car. Any Intern who owns their vehicle gets first priority for airport pickups. We only ask that the car’s safety and registration are up to date, and the driver can demonstrate  as long as their car is legal and reliable. Additionally,  and they have proven that they are a safe driver. By ‘priority’ we means ‘right of first refusal’. For instance, If the person who has priority can’t do it then the pickup goes down to the next in line.
  3. $5 Grocery Run Ad.
  4. We allow interns with their own vehicle to  can print and post put up a $5 Grocery Run Ad. Some guests, volunteers and interns seem to feel that we should be obligated to take them to town for free. This is not the case. But, when an intern has their own car, they can take it upon themselves to offer rides to the grocery store to other members of the community.  We have to wait while ride-alongs do their groceries and they get a door to door service.So We suggest a $5 donation which  is not an unreasonable charge for a trip to the grocery store, in fact ! it is cheaper than a return trip on the bus in most cities! The Interns with their own vehicle can keep 100% of the income in Grocery Runs.
  5. Single Female Pickups. Never pick up a single female at the airport with three or more male passengers.  We do not want to intimidate any female guests when they arrive in Hawaii to be greeted by a car load of males!  If this is not possible then only the one male driver can do the airport pick up. (This is a list of incentives, this note belongs some place else, perhaps an * and then a special not about female pickups)
  6. Recycling Stipend. If there is an intern who owns and is willing to use their vehicle can use it to help remove recycling from the property. (This section could use an explanation of how recycling works on the property since the intern trainee is ideally reading this before they arrive; below is a sample what it might look like but I am not 100% certain about the facts of the process) for the recycling trip They get priority for at least two of the weekly Recycling trips per month. They also receive additional benefits include: a $40 gas stipend a month (what if there are 2 interns with vehicles that can do gas runs? do they each get $40 a month or is more like $10 a week)  in addition to and the cash deposits from the Hi5 cans and bottles. However, they would still be responsible for taking out All recycling and garbage!
  7. 6. Recycling Stipend. It is up to us to remove the recycling and trash from the property. We take trash and recycling to a recycling facility and exchange our Hi5 cans and bottles for cash. An intern with their own vehicle who can take ALL of the recycling and garbage out can receive a $40 gas stipend a month 

2) Driving Donations Breakdown

We offer a donation based driving service. If they own their own car, interns receive 100% of the donation for the pickup.

Price breakdown for Hilo Airport pickup:

  • Based on a higher estimate of gas in Hilo, Hawaii of $4.25 per gallon
  • A trip to the Hilo Airport from Hedonisia is 23.5 miles (rounded to 24 miles)
  • A return trip is 48 miles
  • Gas mileage on the Honda CRV is 26 mpg.
  • So a return trip to Hilo Airport uses 1.85 gallons = $7.85
  • We round that off to $8.00
  • We receive a $30 donation for a pickup which is usually paid to the driver by the person once they are picked up.
Location of Pickup or Drop offHilo (After 7:30pm or before 9am)Hilo (9am – 7:30pm)Pahoa PickupOther Pickup Locations
Intern Driver Owned Vehicle$40$30$12100% of pickup donation
Honda CRV Intern Driver Share$17$12$730% of donation amount

3) Approved Intern Driver Guidelines for Honda CRV

We do not expect all of our interns to get a car. Most interns do not have enough money to buy a car by themselves. and it is not always convenient to hitchhike to do groceries!

As a result, interns with a clean driving record maybe tested and receive authorization to use the Honda with strict conditions. 

Approved Trips. Driver can only use this vehicle for Director or Anchor Manager approved trips of the following nature: – recycling trips, – visitor pickups, – or  supply runs from the following locations:

  1. – Hilo Airport or Hilo Town
  2. – Pahoa Village
  3. – Recycling Trip to Pahoa Transfer Station

We allow a limited use of the the Honda CRV for approved interns under the following guidelines.

  1. Odometer Texts. Interns can use their own phone to should text photos of the odometer to the Community Director both before and after making EVERY trip. Photos contain a time and location stamp so this provides confirmation of the limited use of the vehicle.
  2. Time Stamp. Sending in an odometer text also allows the Director to know exactly when the intern is on the road so if there are any special purchases at the store to be made for the community, he can call them in.
  3. No Leisure Trips with the CRV! The Honda CRV is should NOT to be used for recreational trips. Any other trip or side trip such as going to a restaurant or the Food Stamp office MUST be approved in advance by the Community Director.
  4. No Paid Trips unless part of a Ride Along. Paid grocery runs, Hilo or ANY other kind of trips are generally NOT allowed unless approved by the Community Director.
  5. Driving Test. Interns who are offered the option to be part of the Approved Driver Team must be taken on at least two test drives by the Director, Anchor Manager or another Approved Driver.
  6. Driving Test Split Payments. When we are training a new driver and they are doing the driving there is a split in the normal commission that they would receive and the intern who is doing the training. Part of the training is the $8 gas fillup, grocery stop, providing general info, light questions and friendly chatter.
  7. No hitchhikers. For security purposes, Interns should not pick up hitchhikers when using the community vehicle.
  8. Bookings Spreadsheet Car Tab. Airport pickup or drop off details must also be entered into the ‘Car’ tab on the Bookings spreadsheet.
  9. Driver Accounting. We understand that interns are on the road and immediately want to spend their money! So interns may collect the share of donations from passengers and only enter into the Fridge Safe the share that is for the vehicle use.
  10. No Driving while under the influence. Absolutely no driving with the Honda while under the influence of any intoxicant.

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4) Ride-Along Passengers to Hilo and Pahoa. 

Interns often receive a tiny but of guilt pressure to take people on a trip or side trip. After all, Mojo is thousands of miles away! What will he know!

On both Recycling and Airport pickups we allow one person to ride-along!

  • Night Pickups. Any approved driver using the Honda for a pickup or drop-off to Hilo can take someone with them for security who then rides for free. This can be one intern, volunteer or guest.
  • Ride alongs are Green but NOT a Taxi Service! We do NOT offer a taxi service. Ride alongs are simply an efficient way to offer one person a free grocery run while helping the intern on their duties. Multiple people in a car especially when having fun can cause enough distraction to the driver as to be equivalent to drinking while driving. Drivers may take ONE passenger on recycling, airport or other authorized trips.
  • Drop-Off Limits. Even one passenger can treat it as a taxi service requesting multiple stops. It is not a taxi service with multiple drop off and pick up points. The main benefit for a passenger is a free grocery run. One drop off. One pick up to the main shopping area in Hilo (where the Wal-mart, Safeway, Target etc. is located) and not in other locations around town. 
  • No detours. If passengers are going to different locations in Hilo they can be dropped en-route to the airport at a one-way price. No detours out of the way in deep Hilo! Interns previously turned my MPV into a ‘party car’. The stereo was stolen on an unauthorized trip to the beach. So NO leisure trips with this vehicle.
  •  Driver Exclusions & Penalties: 
    • Driver agrees that this vehicle is NOT for personal use unless on an authorized trip by the Community Director only.
    • Driver agrees not to drive, within reason, on dirt roads or overload the vehicle with either people or goods. Furthermore driver agrees not to approach speed bumps at a higher speed than 15 mph or less.
    • If the Driver does use the vehicle in an unauthorized they understand that this is grounds for their dismissal as an Intern at Hedonisia Hawaii.
    • If the Driver does use the vehicle in an unauthorized manner and damage occurs to vehicle, property or people then driver agrees to be fully liable for the additional costs.

i) Driving Prices for Hilo Pickup Ride-Along

  • Return-Trip. $10 each person. This fee includes a return trip to the main shopping area (there will be a limit of around 1-2 hours spent at the shopping center) on the way to the airport for pickup.
  • One-Way. $7 each person. This fee is for a one way ride into Hilo. Passengers can be dropped somewhere along the way to the airport (either the main shopping center area or an intersection on the way to the airport.

ii) Approved Drivers Ride Along Donation Share

Interns taking any volunteer, intern or guest who pays for the discount trip to Hilo get’s 50% of that transaction and enters the info in the Sales tab.

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5) Pickup Priority of Approved Drivers.

For security and liability reasons, we give pickup priority and extra support to those Interns who are approved drivers who purchase their own vehicle.

Approved Driver Pickup Hierarchy when using the Honda CRV:

  1. Community Director –  Mojo
  2. Bookings Trainee – Victoria
  3. Anchor Intern Manager
  4. Assistant Anchor
  5. 2nd Assistant Anchor
  6. Other Interns (based on ongoing performance)

Anchor Interns have extra responsibilities. This is one benefit in exchange for the extra work they do to keep this community running. It is NOT a right for every approved driver to get a pickup on a rotating basis. This is a hierarchy based system.

Both pickups for Approved Drivers and scheduling shifts can be chosen chose up to 3 months in advance.

Based on seniority, interns can still negotiate. However, especially if interns get outside jobs or have outside lives, it is good to have some regularity which also brings stability and less jockeying around to arrange shifts each week.

If you are doing a pickup you must list your name on the calendar tab of the Bookings Spreadsheet. Look in advance to see what pickups are coming up!

We do have a hierarchy of Approved Drivers but that does preclude anyone from the list from adding their name as long as they understand that a driver who is higher on the list can ‘pull rank’ if they want the pickup.

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6) Pahoa Recycling Trips (1 – 2 per week):

  • i) 1 Passenger Free. Because trash and grocery runs don’t really mix, we now require only the assistance of another intern who is not on duty, volunteer or guest who can help with the loading and unloading of the recycling and garbage in exchange for a free grocery trip. (this doesn’t quite make sense, it’s just sort of confusing and needs some context) 
  • ii) Helping to Prep Vehicle. On a Recycling Run the two back seats should be down. Drape a Tarp should be draped over the back and the vehicle fully loaded with trash and recycling. Make sure that loose trash between the recycling containers is picked up.
  • ii) Grocery Hygiene. With only the two passengers in the front buying groceries, the shopping bags can be kept in the front so they are not mixing with the trash and recycling containers. (this sort of contradicts the first point but also seems like common sense) 
  • iii) Two Interns on shift. If there is a recycling trip and there are two interns on shift the Approved Driver can, with the Director’s permission, do the recycling run while on shift. Interns can even do even pickups on shift if one is an approved driver. The main limitation with pickups and recycling on shift as that the driving trips must be quick and efficient. No leisurely trips to the restaurant or mall! Interns who establish that trust will be able to enjoy the benefit of being able to do car trips on shift and moving up in the hierarchy.
  • iv) $5 grocery shuttle service. If a person does not want to help and there are no others then the one passenger can pay $5 to go to Malama, Longs or Island Naturals in Pahoa. The Driving  intern will then enter that as a Sale in the Bookings Spreadsheet.

Vehicle interior light

Last week the interior light was on Auto and somebody did not close their door properly when they got out of the car. As a result, the car battery was dead. Mercifully it happened on the property so we were able to use our charger.

But I want to emphasize that the Interior light must be in the Off position NOT Auto. Otherwise the battery will die this will happen again but in a much worse place. This is Especially on night pickups, we want you to check the interior light to make sure it’s not on Auto.

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– Green Driver Donation Policy

Because the local government of Hawaii only offers a very skeletal public transport bus service we offer a donation based pickup service for guests/volunteers and interns who wish to stay at Hedonisia Hawaii.

Interns may apply to be a driver under the following conditions:

1) Approved Trips. Driver can only use this vehicle for Director or Anchor Manager approved trips of the following nature: – recycling trips, – visitor pickups, – or  supply runs from the following locations:

  1. – Hilo Airport or Hilo Town
  2. – Pahoa Village
  3. – Recycling Trip to Pahoa Transfer Station

Any other trip for any reason must be approved by either the Anchor Manager or Community Director and before such trip commences. (pasted above)

2) Relay Rides Record Check: In order to be authorized to drive the CRV potential Driver agrees to open a profile which will result in their driving record being screened through the Relay Rides website. On Relay Rides website, please fill in the application thoroughly complete with:  (1) close photo of you with (2) Driver’s License Photo. Both must be clear and readily viewable. (is this still a thing?)

3) Price breakdown for Hilo Airport pickup:

  • Based on a higher estimate of gas in Hilo, Hawaii of $4.25 per gallon
  • A trip to the Hilo Airport from Hedonisia is 23.5 miles (rounded to 24 miles)
  • A return trip is 48 miles
  • Gas mileage on the Honda CRV is 26 mpg.
  • So a return trip to Hilo Airport uses 1.85 gallons = $7.85
  • We round that off to $8.00
  • We receive a $30 donation for a pickup which is usually paid to the driver by the person once they are picked up.

4) Payment Outlay for Hilo or Hilo Airport:

  1. – $12 for driver
  2. – $8 for gas (must be put in when person being picked up is doing groceries and get a receipt)
  3. – $10 to be put in fridge safe for car expenses

5) Pahoa Island Naturals or Pahoa Bus Stop by 7/11

Donation is $12

  • – $6 for Driver
  • – $6 for Car Expenses (includes gas) (included in the chart above, and the chart looks better than this list)

6) Protocol for Pahoa Recycling Trip

  • – Driver gets Hi5 Cash Deposits
  • – Gas is paid (who pays the gas?)
  • – $3 out of each $5 donation received from Guests and Volunteers for grocery run. Other Interns can ride for free.
  • – Driver gets to do personal grocery stop at either Malama Store, Longs or Island Naturals (This should all be in the section on recycling, and integrated into the paragraph) (Also, what’s the handbook’s prefered format? paragraphs or lists?)

5) Odometer Reading: Driver will take a photo of the odometer before and after each trip with Manager iPhone and save to iCloud.

6) Driver Exclusions & Penalties: 

  • Driver agrees that this vehicle is NOT for personal use unless on an authorized trip by the Community Director only.
  • Driver agrees not to drive, within reason, on dirt roads or overload the vehicle with either people or goods. Furthermore driver agrees not to approach speed bumps at higher then the recommended speed of 15mph or less.
  • If Driver does use the vehicle in an unauthorized they understand that this is grounds for their dismissal as an Intern at Hedonisia Hawaii.
  • If Driver does use the vehicle in an unauthorized manner and damage occurs to vehicle, property or people then driver agrees to be fully liable for the additional costs. (pasted above)

7) Ongoing Vehicle Repairs:

Driver is not responsible for any repairs that may occur when using the vehicle on an authorized trip. (that should specify which vehicle–I’m sure this only refers to the CRV)

8) Grocery Trips and Gas Filling:

As part of a Hilo Airport Pickup Driver will stop at a maximum of two of the following grocery stores: (two grocery stores?))

  • – Malama (Pahoa)
  • – Longs (Pahoa)
  • – Safeway (Hilo)
  • – Target (Hilo)
  • – Walmart (Hilo)
  • – Island Naturals (Pahoa)

Driver may choose which store to stop and may also do personal shopping during the stop.

Accounting Bookings Spreadsheet.

In the Bookings Spreadsheet under the Payments tab Driver will enter the following details.

Date

Description

$

CC

%

Date of Tripthe names of the person(s) who were picked upAmount of money put in the fridge safeTotal amount if paid by Credit Card. Amount will be entered by Bookings Director.***Amount to be paid to driver.

*** Can be taken out after person has made donation and after putting in gas.